Office Solutions GDPR
We’ll help you safeguard all your data, so GDPR obligations can be ticked off the list easily. Discover how Insight Systems services can equip your organisation to tackle a range of GDPR challenges.
Taking care of the original data that’s found on your office equipment is important. But it doesn’t need to be a big deal. For all your GDPR needs, we’ve got some simple solutions that meet all current regulations.
The Secure Choice
Manage data, smarter.
Because multifunctional devices(MFDs) like printers and photocopiers are built around a central computer, they contain memory devices like hard drives and non-volatile memory to store jobs being processed.
Depending on the printers or photocopiers in your office – and the level of information stored on them – there are several ways you can safeguard data efficiently for complete peace of mind and GDPR compliance.
There’s also a range of external services to manage the data on each piece of equipment, for the product’s end of life.
Thankfully, most products now feature smart security functions that make responsible, GDPR compliant data storage an (almost) effortless task.
If you don’t know where to start, give our experts a call. We’ll take a free security audit of all your office equipment to see where you might have storage security gaps, then offer some simple and efficient solutions to ensure your business meets all current Common Criteria certification.
Just as the data stored on your machines needs to be kept safe, so too do the people and employees responsible for managing and safeguarding often confidential files of information.
By introducing access controls and user access features, any kind of hacking or bypassing print management systems to gain access to unmonitored print becomes impossible.
Long term storage
Depending on the make and model of printer or photocopier in your office, most already offer a range of internal storage options that will automatically safeguard original data for you.
The next question to ask then is: what happens when the product is no longer in use? How do I manage and protect old data that’s on devices at the end of their product life? What does GDPR print management involve? We can help.
Further information can also be found in our article: what you need to know for GDPR & print management.
Control your print output in a couple of simple steps.
In just a few simple steps, we’ll help you create a robust, secure environment.
Digitise documents and store things safely in the cloud.